Saturday, Mar 23, 2019

San Jose Trail Run

10840 Coyote Reservoir Rd

Gilroy, CA 50K, 30K, 20K, 12K

This Event Took Place Sat. Mar 23, 2019

Results

Results with Detail also available here:

http://my.raceresult.com/120260/

Event Description

PLEASE READ
3/21/19: All runners have been notified via email (ultrasignup.com mail service) that Calero County Park can no longer host a safe event and has caused us to find and permit another venue in less than 24 hours at "COYOTE LAKE HARVEY BEAR RANCH". You may wish to tell your friends that are running and don't check email. Those that check email, may wish to check your spam for other important updates. Otherwise all you need to know to get to the event on time is in the next few paragraphs below.
Please know that this is an amazing park that we have been wanting to produce an event and you will not be disappointed.

All distances and timing of the event are the same. The only thing that has changed is the park and course.

Course Map
Click here for the REVISED 2019 course map, elevation charts, mileage, and aid station sheet

HERE IS THE MOST IMPORTANT INFO


Coyote Lake Harvey Bear Ranch County Park
10840 Coyote Reservoir Road
Gilroy, CA 95020

The start/finish line will be staged at the boat launch area.

The Parks have informed me that GOOGLE MAPS list this as Coyote Lake Road. That is wrong.

HERE ARE DIRECTIONS to prevent apps from taking you somewhere else.
From the 101 Freeway.
Exit Leavesley Rd - Go East
Left at New Ave
Right at Roop Rd
Left at Coyote Reservoir Road
Continue on this road until you get to the parking signs.

PARKING:
- $6 Cash
- Kindly bring exact change to speed the entry process for all.
- When you arrive at the parking area, please follow parking attendants arms and flag gestures.
- Two cars per boat lane.



3/18/19 Update: The shirt and Chef Yaku orders are in, the shirts available will be shown to you at checkout. If your size is not available like Men's Large, then kindly select another shirt for trade in later because of "no-show entrants" or select "No Shirt" to save $8.

Welcome to the San Jose Trail Run. Pacific Coast Trail Runs is proud to share another combination of parks: Calero County Park, Rancho San Vincente & Rancho Canada Del Oro. This is part of our continued effort to share new trail running experiences with our community. We picked March so that you can enjoy the glorious colors of green and early spring bloom. You can be assured that temperatures will be perfect for trail running. The event is located in the South San Jose region near Quicksilver County Park and adjoining Calero Reservoir. Enjoy rolling hills with valley views and plenty of single-track trail running. Calero County Park and Rancho San Vicente are part of the Santa Clara County Parks system which we have many events at. Rancho Canada Del Oro is part of the Open Space Authority - Santa Clara County which preserves key portions of the natural environment in order to balance continuing urban growth.

Event Information

Date
- Saturday, March 23, 2019

Distances & Elevation Gains
- 50K: 5,750 ft
- 30K: 2,845 ft
- 20K: 2,909 ft
- 12K: 1,450 ft

Entry Fees
- 50K: $85, $97, $109
- 30K: $75, $87, $99
- 20K: $65, $77, $89
- 12K: $55, $67, $79

Add $15 on Race Day if not sold out.

Mail-In Registration
- Click here for the mail in registration form

Start Times*
- 50K: 7:30 AM
- 30K: 7:50 AM
- 20K: 8:10 AM
- 12K: 8:50 AM

ABSOLUTELY NO EARLY STARTS.
*Start times subject to change for any reason.

Time Limits
- 50K: 9 Hours
- 30K: 8 Hours
- 20K: 5 Hours
- 12K: 4 Hours

Cutoffs
- 50K Runners need to complete the first 20K loop in 3 Hours 30 minutes (17 min/mile pace) to continue on. If you arrive later, then you will be credited with a 20K finish
- 30K runners and hikers will have 8 hours to complete their loop
- 20K entrants will have 5 hours to complete their loop
- 12K entrants will have 4 hours to finish a true “out and back” course

Race Perks
- High performance Tech or Cotton Blend Shirt
- Bib with race number and meal ticket
- Free on course race photos
- Professionally chip timed results
- Handmade wood finisher medal
- Age group award if qualified
- Ultramarathon finisher coaster if qualified
- Scenic course with high quality volunteers and Team PCTR Support
- Aid station nutrition & hydration
- Chef Yaku post-race meal & beverage (Craft brew too)

Post-Race BBQ

We take great pride in knowing that when you finish a PCTR trail run, it is of the highest importance that you have a meal and tasty beverage to reward your finish. All entrants receive a "post-race meal ticket" to get the nutrients your body needs right after you finish. You will have the option during registration to purchase additional meal tickets. Our post-race BBQ chefs are in tune with incredible creations to meet all palates and will always provide a vegetarian option. We have served amazing tacos, incredible fajitas, delicious sliders, killer cowboy/cowgirl BBQ treats, and more. In the cold months, and night races, you will always be able to enjoy our super tasty soup creations. So bring a chair, a friend, and relax a bit with us.

Cup-Free Racing Policy

Effective January 2018, Pacific Coast Trail Runs is following the lead of other trail races by taking steps to "green" our events. We recommend that all participants carry hydration devices on them during the race. We will sell HydraPouch portable cup with Universal carry clip – hooks easily to shorts, tights, number belts, hydration belts, etc. These are available at checkout for $10. You will receive it when you check-in for the event. We will also have a few for purchase for $10 the day of the event.

Event Location Details

Start/Finish
Calero County Park
23205 McKean Rd.
San Jose CA, 95120

Getting There
- Plug the above address into your favorite app.
- Print the course map below as a reference for parking also.
- For those of you coming from the north, you will pass TWO ENTRANCES to Calero before you get to the third and final entrance.
- This entrance holds about 120 cars. We are currently predicting 150-160 cars and will be required to use an overflow lot 1.5 miles away. We have a 12 passenger white van to shuttle those back and forth.
- This will most likely effect the 12K and some 20K runners that arrive later than the 50K/30K entrants.
- If we close the main parking lot, then you will drive 1.5 miles to the "Boat Launch" as seen on the map along McKean Road.
- Once the lot is full then we will put a sign at the boat launch to let you know to park there now for late arrivals.
- Please plan accordingly.
- The shuttle will run until Noon. For those that take longer than 3.5 hours to hike 7.4 miles and enjoy Chef Yaku's taco bar, we will privately shuttle you back to your car.


Parking Info
Parking is Free. Please be mindful of the parking attendants that will guide you in to your parking space. Shall you arrive late, then overflow parking and a shuttle system will be in place to the boat launch area down the road.

Race Day Runner Check-In & Race Briefing

Runner Check-In:
There is no bib/swag pick-up the day before the event. All runners will receive bib and swag before your event on Race Day.


Your specific distance check-in opens one hour before your event start time. You must be prepared to show ID to pick up your own bib and swag. You may not pick up for any other runners.

Race Briefing:
15 minutes before your event at the Start Line. It's very important for the safety of you and others to be present and alert for the Race Director Pre-Race Briefing. Here you will learn about how to have fun, be safe, and not get lost.

Course Description

New Course for 2019! Since Rancho San Vicente opened last year, we had to create a new course design that we know you will enjoy to the fullest. See new map under "Course Map" section.

50K: This year it will feature two different loops.
- 20K Blue Loop in Calero and Rancho Canada Del Oro
- 30K Pink Loop in Calero and the new park, Claero - Rancho San Vicente).
- 50K runners will complete the 20K loop first.

30K: Pink Loop in Calero and the new park, Rancho San Vicente).

20K: Blue Loop in Calero and Rancho Canada Del Oro.

12K: Green Out and Back course. (Same as 2017 and 2018)

50K: The 50K course will head out on the 20K loop first. This is the hardest part of the course and you will appreciate the easier 30K loop shall you make the cut-off. You will have a steep climb in your first mile before strolling towards Rancho Cañada Del Oro (RCDO). After one more huge climb, you will love the single-track trail bringing you to your aid station. Here you will now run in RCDO and once again enjoy a steep but beautiful climb atop Bald Peaks Trail. After you loop around back to the finish you will now head out for the 30K stroll, ok not that easy, but plenty enjoyable and only one steep climb remains between you and the finish line. You will get to enjoy the new addition to the Calero County Park, Rancho San Vicente and its relatively flat loop around Lisa's Lookout.

30K: The 30K course is not as vertically challenging as the 20K, so you will be tested in how much you can turn those legs over. We send you along the Calero Reservoir and out to Rancho San Vicente for a gorgeous run. You will have plenty of aid stations and volunteers to keep you focused and energized.

20K: Congratulations, you like more vertical in your running or hiking. You will get to enjoy Calero Park and the secret gem of Rancho Cañada Del Oro. You will get three steep climbs on your way out and two on your way back. Have fun on these wonderfully challenging trails.

12K: This is a great beginner trail run with a steep hiking section. The beginning two miles is all runnable before you start your climb. Once to the top you will enjoy the run down to the aid station. Here you will replenish and get ready to head back for a glorious finish.

Course Map, Markings, and Aid Stations

Course Map
Click here for the 2019 course map, elevation charts, mileage, and aid station sheet
Above, is the all-inclusive map. Below, are the individual maps associated with each distance. The RunGOapp links below have voice activated turn by turn and elevation tabs associated with each distance. Please note that the elevations in RunGo app.com are not accurate. The above listed elevations in the event information are more accurate and come from watch and gps data. You can print all by using the print icon. Color ribbons, flagging, and signage will be placed for direction.

- 30K: https://routes.rungoapp.com/route/CD1Aom1QZS
- 20K: https://routes.rungoapp.com/route/xjlHpweihb
- 12K: https://routes.rungoapp.com/route/COkm0mBU1a

50K = 20K + 30K

Aid Stations (A/S) Information
- Casa Loma, Cottle, and Start/Finish are full aid stations.
- Please see 2019 Map Link for aid station locations.
- Rancho San Vicente Aid Station is WATER ONLY

Aid Station consists of H20 and Fluid Hydration Electrolyte Drink.

On Course Information

Crew & Pacer Information
- Crews are allowed and welcomed on the course.
- Crews can access all three aid stations on course.
- Please see map for locations.

Casa Loma Aid Station - Rancho Canada Del Oro Open Space
Cottle – Crews allowed on foot only.
Rancho San Vicente - Parking at RSV entrance and walk 1/2 mile.
Start/Finish Line Aid Station - Runner access

Pacers are not allowed.

Drop & Finish line Bags
- Drop Bags: Allowed at Start/Finish line area only. There will be no “Drop Bags” on course.
- Finish line Bags: There will be a designated area at the Start/Finish Line Area to place your bag. 50K runners will find this option as a drop bag location. Please note this area will be near people and protected from the rain, but will not be secure or protected. PCTR will not be responsible for any lost or misplaced items.

Restroom Locations
- Start/Finish Line: Port-a-Potties
- RCDO Parking Lot: Bathroom no water.
- RSV Parking Lot: Bathrooms

More Details

Woof Alert
- Park Policy: No dogs allowed on course.
- PCTR & Park Policy: Dogs are allowed at the start/finish line area and must be on a 6 foot leash and under control at all times.

Hikers Welcome
- Hikers are welcome! We kindly ask all hikers are trained and select a distance that reflects their ability to complete the course within the cut-offs and/or time limits.

Headphones & Trekking Poles
Headphone Policy: You are not allowed to wear headphones in both ears. You must have one ear (preferably your left) exposed to hear incoming runners, horses, or bikes. For the safety of you and others, and following the lead of all Dipsea trail events, NO poles or sticks of any kind are not allowed during the race because of the single track and technical nature of the trail.

Blind Athletes & Sighted Guides
Since 2018, PCTR has embraced visually impaired and blind athletes. We add a question to registration so that we can fully prepare for your race and sighted guide with proper race bibs. If you need a "Guide Runner", please email us at RunPCTR@gmail.com.

Awards

- All finishers will receive a handmade wooden medal by Elevation Culture.
- Age group awards to be presented to the top 3 male and females in each of the following categories:
- 12 and under
- 13 to 16
- 17 to 19
- 20 to 29
- 30 to 39
- 40 to 49
- 50 to 59
- 60 to 69
- 70 +

Withdrawing from Event or Changing Distance

If you would like to change distance, please do so by emailing us at RunPCTR@gmail.com at least 72 hours before the event. We assign event distance specific bibs with timing transponder at this time and it makes the event less complicated for you, volunteers, and Team PCTR.

Shall you want to change distances on race day, then you must notify us prior to the event starting. All entrants who change distance during the event will earn a finisher medal. However, you will not be eligible for "Overall Standings & Age Group" awards. For example, if you entered the Headlands 100 mile event and stopped after two 25 mile loops, then you will be given your finisher medal and credited with an "Unofficial Finish". Similarly, if you enter the Headlands 50 Mile race and decide after two loops that I want to continue on and finish 100 miles, then you will earn a finisher medal or in this case a belt buckle. But, it will be termed an "Unofficial Finish" in your ultrasignup.com rankings. The reason this is done is to prevent other runners from being pushed out of a podium finish, overall standings position, or age group award because someone decided that they wanted to run a different distance during the race. This is the ultrasignup.com terminology commonly used in running and racing events.

WITHDRAWING: No Refunds, Transfers, or Rollovers
Entry fees associated with Pacific Coast Trail Runs Events are non-refundable, non-transferable, and we do not provide rollovers to future events. The amount of time and expense that goes into a PCTR event is high. Contracts, permit fees, awards, shirts, insurance, food/beverage and all things associated with your event happen a long time before your race day. Surely, if many of you wanted a refund because you got injured, become sick, have to attend a family function or your babysitter fell through, then all trail running companies would be out of business. We also do not transfer entries for numerous reasons including liability. You are not allowed to sell or give your bib to someone else. If we find out about this, we will ban you from our events. We do, and will provide race credits for a future PCTR event (less Ultrasignup.com registration fees) shall something come up that prevents you from attending the event you paid for. Please see our Race Credit Policy.

Race Credit Policies

PCTR has a very friendly race credit policy. With some of our races requiring signing up well in advance, we understand that life happens and you may be prevented from attending the event. Here are the days of notice we require you to provide us shall you want to withdraw and earn PCTR race credits for a future event.

- 45 plus days from the event date = 100% PCTR Race Credits
- 15 to 44 days from the event date = 50% PCTR Race Credits
- 14 days to 72 hours from the event start time = 25% PCTR Race Credits

Consider Volunteering to earn race credits. By volunteering, you can earn up to 100% of your entry and more depending on how many hours you volunteer.

Race credits are required to be used within one year from the time you earned them. This means you need to have signed up for an event by the one year date, not necessarily have completed the event. You also, also cannot extend the credits shall you sign up for a race and need to withdraw again. Race credits are not transferable to anyone but yourself.

Race Fees associated with Ultrasignup, our registration provider, at the time of your registration are not included in your Race Credits.

Race Cancellation Policy

Runners, their families, crews, volunteers and Team PCTR safety is our first priority. Pacific Coast Trail Runs events will run come rain or shine, with the exception of park closures, threatening or extreme weather conditions. When conditions present a danger to our runners, their families and our volunteers. PCTR maintains the right to cancel or postpone the start of each of the events. Parks may also shut down the event if the trail or weather conditions are so bad that first responders will also be challenged.

If any event is cancelled less than 24 hours prior to the official start time, all participants will be notified via email that you provided in your registration, and the information will be posted on our Facebook page.

PCTR reserves the right to move the event to another venue, change the course & start time, cancel, and/or reschedule the event. PCTR will always try to reschedule before cancelling an event. Shall the event be cancelled due to unforeseen circumstances beyond our control, and not rescheduled, then we will offer race credits to a future PCTR event to be used in one year.

Threatening weather conditions at PCTR events may be cancelled or delayed if any of the following weather conditions exist: Fire Danger, Poor Air Quality (Air Quality Index (AQI) >150 = Unhealthy), Flash Flood Watch, Extreme Thunderstorms, Tsunami Warnings, and lightning in the vicinity of the race.

The Race Director, in accordance with the Land Managers, City, County, the State of California, and the National Park Service, has the authority to cancel the event. If threatening weather conditions force cancellation of the events, no refunds will be provided, since funds were already spent in preparation for race day. However, if the race is cancelled outright and not rescheduled than 100% of race credit value (less ultrasingup.com registration fees) will be provided to use at a future event in one year from the time earned.

Notification of cancellation will be done as early as possible. You will be notified via the email address you used when registering for this event. We will also post updates on our Facebook page regularly: https://www.facebook.com/pacificcoasttrailruns/

Volunteering

Volunteer Policy
- Earn $10 in PCTR Race Credits for every hour worked. (For example: 4 hrs = $40; 3.5 hrs = $35, etc.)
- Volunteer 8+ hour shift and earn $40 bonus credits for event.
- Earn 2X Credits for bad weather volunteering in rain.
- Earn 2X Credits from 8pm to 6am. (Headlands & Night Sweats Only)
- Receive the coveted PCTR "Go Run a Trail!" shirt. *Must volunteer a minimum of 5 hours to get the shirt. If you already have too many of these shirts and want a race shirt instead, then come by the finish line tent to see if we have any more in your size.
- Enjoy a meal from our Post Race BBQ Chef Team.
- You will not earn credits for volunteering unless you sign up to volunteer.
- If you sign up to volunteer and bring one or more friends with you to volunteer (who have not signed up), then they will not earn credits.
- If you are entered in an event and bring a friend or family to help volunteer a few hours or more, then you can earn their credits for another race... that is if they don't run. ??
- All credits must be used in one year from the time earned or they will expire.

If you are unable to participate in the event you paid for and miss the 45-day or 15-day withdraw notification window because you are unable to run due to whatever reason, then consider volunteering to earn race credits. By volunteering at the intended event or another event within 30 days before your event, you can earn up to 100% of your entry and more depending on how many hours you volunteer. Email PCTR at RunPCTR@gmail.com.

Volunteer Link
Click here to volunteer: https://www.pacificcoasttrailruns.com/volunteer

Rules & Trail Etiquette

1. Trail running is a very special sport that shares trails with the public including hikers, bikers, horses, and even dogs. Please be kind to all. Because we have a permit and you paid for the event, does not give you more right of way than others. Please be courteous of others and share the trails as you would a store aisle at your neighborhood store.
2. Absolutely no littering. "Leave No Trace."
3. When passing a runner announce yourself politely by saying ""May I please pass? or "On your left please."
4. All runners must wear bib on front of person. (Not on your back, pack, hat, butt, or calves).
5. Downhill Runners have the right of way. Uphill runners and hikers, please keep your head up
6. If you quit before or during the event, then you must turn in your bib and/or notify a race official at the start line or aid station when applicable.
7. Volunteers give up their time to make your day special, so please thank them many times over.

Clean Sport Pledge

We pledge to support clean sport by inviting to athletes to compete at our events who are committed to training, racing and living clean and not inviting athletes to compete who have tested positive for performance enhancing drugs. We are in favor of random drug testing, especially when there is prize money offered at the event. Our organization also chooses to not work with coaches and agents that have athletes that are currently working with athletes that have tested positive for performance enhancing drugs. We understand we have a responsibility to protect a level playing field and we will be role models in the community as ambassadors and advocates for clean sport. We pledge to honor clean sport by inviting and supporting clean athletes at our races.

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